Retail POS Systems

Retail POS Software

The Retail Point of Sale Software solution is arguably the premier POS software on the Australian market. Retail POS Software is a complete Microsoft ® Windows ® product, offering the ease of use that the market has come to expect from a modern Windows ® based product.

Retail POS Software is developed by Access POS Pty Ltd. The latest Windows ® version was released in late 2001 and has since been continuously developed. It is a third generation product superseding the previous versions that were based on the old computer operating system platform of MS-DOS.

In your search for a suitable POS System, it is often hard, if not impossible to research every feature of every system you look at but with Retail POS Software's professionally designed screen layouts and extensive feature list as well as the knowledge that thousands of sites have been installed before you, Retail POS Software is the natural first choice.

The core Retail POS Software product offers the functionality that will satisfy most retailers: An exceptionally easy to use POS Entry Screen, Stock Control, Extensive Stock, Sales and Audit Reporting, Debtors (Customer Shop Accounts), Suppliers, Product and Shelf label printing, Banking, BAS reporting and much more.

In addition to the core Retail POS Software product are several 'Add-ons' that can further enhance your business. They include: EFTPOS terminal integration, Customer Loyalty and Lay-By.

Point of Sale

Retail POS Software has a super fast and easy to use touch screen interface that utilises the latest hardware technology which has an attractive, robust & reliable overall design. The Retail POS screen is considered the highlight with all necessary functions at your operator's fingertips. The current and previous sales totals are clearly displayed. Sales items are quickly entered using the preset fast key panel offering 50 buttons with 40 levels, product lookup keys, price level shift keys, open entry keys, one touch sale keys and of course, barcode scanning.

Complete sale details are always on display. Preset tender keys, $5 - $10 - $20 - $50 - $100, make change calculation a 'snap'. Your operators will love the 'hold / recall' feature, which enables them to toggle between multiple customers. Other great POS features include: Electronic Journal Display, Account Sales Key, Customer Account and Lay-By Enquiry, Item Price and or Description over-ride key, Payment screen which allows EFTPOS, Credit Cards, Cheques, Gift Cards etc with the added ability to split tender, Reprint receipts from anytime within the last 5 years, Find item key, Discounts, Refunds and a whole lot more.

A PDE (Portable Data Entry) terminal can also be used as a mobile POS unit. This allows your staff to 'walk' customers around your store recording sale items for later import into the POS screen. This is a great feature for warehouse style retail stores or retailers that have remote points of sale.

EFTPOS Integration

Retail POS Software allows you to seamlessly link your POS System to any bank or Tyro EFTPOS terminal. (optional software required)

Stock Control

Stock Control forms the centre point of back office functionality. Your stock file includes unlimited attached PLU (Price Look-Up) / Barcode items each having the ability to have up to four price levels with the added feature of 'Sell 4' being able to be preset by date range. Other features include: min / max reorder points, category, sub-category and sub-category segment and a multiple supplier link, each with their own costings and pack size settings.

One of the highlights of the Retail POS stock system is it's ability to handle multiple pack size sell points. eg. Single, Six Pack and Carton whilst still maintaining accurate stock levels. In addition, stock bundles / recipes are controlled by allowing multiple stock items to be linked to a single PLU / Barcode eg. Christmas Food Hamper. These specialised stock features stand Retail POS apart from most other POS software packages.

When stock items are received, either by electronic or manual invoice entry, GST allocation is recorded, stock on-hand figures and account payables are updated, attached PLU / Barcode item pricing can be adjusted, along with date range special pricing, using the the on-screen previous purchase cost and margin history. Product and shelf labels can also be printed at this time along with confirming purchase reports.

Stock takes can be performed from either manual stock take sheets or via a PDE (Portable Data Entry) terminal. The PDE terminal allows you to simply scan items off the shelf, enter the count the electronically transfer into the Retail POS Software.

Suggested reordering is an automated process and can be filtered by supplier and or stock category. The suggested reorder quantities can be based on the specified number of weeks (This is based on historical weekly sales data), preset min / max stock levels or by a specified number of weeks forced to a preset minimum order. Suggested reorders can be edited, allowing you to over-ride the suggested supplier, cost, pack size and order quantity.

Stock, Sales and Audit Reporting

Retail POS Software offers a complete range of stock, sales and audit reporting, most with date range and "drill down" filtering. The comprehensive list of reports will give you current and relevant information that will assist your business decision making.

Among others, you will find the following reports: Daily, Weekly and Monthly Business Analysis Reports, Category and Sub-Category, Gross Profit, Cost of Goods Sold, Purchases, Daily Low Stock, Stock Value, Best Sellers, Stock and PLU lists and many more.

Debtors (Customer Shop Accounts)

Retail POS Software has a comprehensive debtors module inbuilt, allowing you to offer shop accounts to your customers. Although shop accounts are less common these days, some retail sectors like newsagencies, hardware stores, clubs etc still support them. Retail POS Software also offers a COD delivery facility which is like a temporary account used in furniture, white goods and other bulk goods stores. It allows the sale transaction with customer delivery and contact details to be entered, deposit taken (if required), then a delivery docket is produced showing the balance outstanding. When your delivery person returns, the transaction can be completed by applying the balance outstanding.

Some of the main features of the debtors module include: Debtors enquiry from within the POS screen, Customer Lists, Accounts Receivable Summary with ageing, Statements, Bulk Charge Posting eg. Monthly Account Administration Fee, Debtors Audit Reporting and more.

Suppliers

Retail POS Software offers a fully featured suppliers module which will ensure you know to whom and how much you owe. Keeping tight control over supplier invoices and payments will reduce the risk of costly errors.

Amounts owed to suppliers are updated automatically when invoices are entered via the Receive Stock section within Retail POS Software.

Some of the main features of the suppliers module include: Supplier lists, Accounts Payable Summary with ageing, Historical Payments and Invoices Reporting, Reprint Past Invoices, Set Supplier Terms and more.

Product and Shelf label Printing

Retail POS Software offers the facility to print both product and shelf labels. If your products don't already have a manufacturers barcode, Retail POS Software can generate one for you, which is printed on the product label.

Some unique label features include: Multiple sell prices can be shown. ie. Normal Price and Special Price, which can be further enhanced by bold font. A unique product description as against your stock file description can be used.

Banking

Banking is also a standard feature of the Retail POS System. Your bank account details can be entered, deposits and withdrawals applied. Supplier payments are automatically applied from the Suppliers module. The bank reconciliation feature allows you to mark cheque payments as they are presented. Bank reconciliation statements can also be printed.

Debtor statements can also have your bank account details shown with their account code as a reference to encourage direct deposit payment.

BAS Reporting

Retail POS Software even has a BAS report generator that can assist you in calculating your GST and PAYG withholding amounts.

The BAS screen and subsequent printout have been designed to mimic the ATO's paper BAS form. This makes it nice and easy to transfer the calculated figures. Fields are also available for you to enter your payroll information.

All of the above are standard features of the Retail POS System. There are some optional software modules that can be added.

Modern POS Systems are infinitely scalable. A POS System may consist of a single unit or be expanded and networked covering large multi-site retail enterprises.

The Retail POS packages below are common configurations that cover a variety of retail stores and are highly discounted when compared to the sum of the individual component price. Please contact Access POS if you require an alternate configuration.